Website COCA STL
COCA (Center of Creative Arts) is a leading, multidisciplinary community arts organization committed to enriching lives and building community through the arts. As an innovative model for arts education and nationally accredited for artistic and educational excellence, COCA serves as a regional hub for learning in and through the arts for all ages from all backgrounds and skill levels. The organization was founded with the intention of being a place of artistic learning that would transcend the boundaries of geography, race, and class. COCA celebrates diversity in perspectives, backgrounds, artistic disciplines, and experiences, and believes everyone should have access to experience the arts. It has grown to become one of the most diverse cultural institutions in St. Louis, a position bolstered by a commitment to access and equity.
COCA offers a robust benefits package that includes:
§ Health Coverage, including Medical, Health Savings Account, Dental, Vision, and company paid Life Insurance, Short & Long Term Disability.
§ Paid time off and 14 paid holidays.
§ Complimentary tickets to COCA shows, subject to availability.
§ COCA Camps & Classes discounts.
The Arts Administration Manager, reporting directly to the Director of Arts Education, provides support to COCA’s distinguished faculty of on-site and off-site Teaching Artists in regards to programmatic scheduling and orientation. This position acts as the liaison between COCA’s faculty and administrative staff by facilitating communications and ensuring Teaching Artists are supported from an administrative standpoint, including approving faculty time sheets. The Education Administration Manager is responsible for ensuring Teaching Artists are scheduled appropriately and assists with annual Teaching Artist evaluations. This position also provides administrative support to the Education department.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Manage any job postings on COCA’s Job Boards. Post job positions to a wide variety of job boards, furthering COCA’s reach to diverse candidates.
- Facilitate Teaching Artist interviews and pre-employment teaching observations. Facilitate conversations with COCA Hiring Managers regarding Teaching Artists with transferrable skills.
- Work in concert with the HR Department to conduct the initial hiring intake process for all Education (temporary/seasonal & part-time) employees.
- Conduct orientation with and provide communication to Teaching Artists of paper work needs.
- Process/complete required employment paperwork.
- Ensure paperwork is provided to HR Department for proper filing and retention purposes.
- Project manage COCA’s scheduling process by facilitating the Letters of Agreement (LOA) to Teaching Artists. This includes but is not limited to;
- Creation and sending of the LOAs to Teaching Artists.
- Track the return of signed LOAs, and follows up with any delinquent LOAs.
- Follow up on any corrections needed.
- Communicate with Faculty to confirm classes/camps.
- Work with the Program Managers/Coordinators to develop and monitor budgets.
- Provide administrative support for the Director of Arts Education and the Director of COCAbiz, as needed.
- Authorize and process faculty time cards. Support faculty in ensuring their time worked is submitted correctly and on time.
- Manage and approve faculty reimbursement requests for On-Site or special programs.
- Work with the Hiring Managers of COCA programs to create and communicate faculty teaching assignment information.
- Obtain all required documentation from faculty for Course Curriculum.
- Track the return of course curriculum/course outline information.
- Coordinate the observation process in concert with the Arts Integration Specialist and hiring managers– track and file forms to ensure that each faculty member is observed a minimum of two (2) times per year.
- Manage documentation and tracking of Teaching Artist performance indicators, including but not limited to attendance, schedule changes, or failure to obtain substitutes for missed classes.
- Document and track faculty professional development & certifications.
- Serve as an advocate and sounding board for Teaching Artist’s concerns. Elevate communications to appropriate staff as needed.
- Work in concert with Program Managers and Department Heads to coordinate and conduct three faculty orientations per year (fall, Winter/Spring, Summer Camp).
- Enter all Faculty information into Registration Software.
- Assist Program Directors, Hiring Managers & COCA Patron Services in locating and placing substitute-teaching artists.
- Maintain substitute calendar in conjunction with Patron Services.
- Create and send monthly communications to Teaching Artists notifying them of any changes, updates or other necessary communications.
- Facilitate any emergent communications to Teaching Artists, such as notices of COCA closing due to inclement weather.
- Organize faculty appreciation.
- Participate in the Faculty Award Committee.
- Other duties as assigned.
Education and/ or Qualifications:
- Bachelor’s degree in the Arts or Education fields or significant professional experience is required.
- 2 – 3 years of clerical or administrative experience is required.
- Experience and enthusiasm working in the arts is required.
- Human Resources experience is a plus.
- A commitment to Diversity, Equity & Inclusion.
- Ability to problem-solve, be flexible, imaginative and innovative.
- Ability to take initiative in the development of ideas and programs.
- Possess and demonstrate an excellent work ethic, positive attitude and sense of humor.
- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification.
- Participates in meetings and demonstrates group presentation skills.
- Prioritizes and plans work activities; uses time efficiently. Plans for additional resources; organizes or schedules other people and their tasks.
- Strong customer service skills, able to tailor communication between internal team members and possible job candidates.
Physical Demands & Work Environment:
- This position may need to move objects weighing up to 20 pounds for various needs.
- Ability to stand and circulate for extended periods.
- Ability to bend, twist, stoop, kneel and reach in all directions.
- This position is required to work onsite.
- COCA Employees are required to be fully vaccinated against the COVID-19 virus, unless they have a medical or religious exemption.
- COCA highly recommends all employees, students, patrons and guests to remained masked at all times. Masks are not required.
COCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at COCA are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. COCA is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policy in all aspects of employment. COCA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact firstname.lastname@example.org.